ORGANISATION, FUNCTIONS AND DUTIES
DIRECTORATE/COMMISSIONERATE
The Commissionerate is
located in
OFFICE OF THE REGIONAL
JOINT DIRECTOR
The Regional offices are
established at the rate of one for each Region and a Regional Joint Director of
the Rank of Joint Director heads each such office. The regional office of
Andhra Region at
POLYTECHNICS /
INSTITUTIONS:-
The principal is the Head
of the Institution and he is under the control of concerned RJD and
Commissioner of Technical Education. He is assisted by Heads of sections /
Lecturers etc., in Academic matters. He will look after academic matters of the
institution and arrange meetings with the Heads of Sections for completion of
syllabus as per the academic schedule, communicated by the CTE and Secretary
SBTET, AP- Hyderabad. He acts as Chief Superintendent for all the Technical and
Diploma Exams Conducted by the SBTET, AP.- Hyderabad at his Institution.
He will also look after
the administrative matters pertaining to the Institution. Administrative
officer/ Hostel Superintendent and other ministerial staff assist him. He is
the leave sanctioning authority up to Senior Lecturer / A.O. He is the counter
signing authority for the TA bills up to the cadre of Senior Lecturer /
Administrative officer.
He acts as a Warden of the
attached Hostel. He is assisted by Deputy Warden / Hostel Superintendent and
Hostel manager in running the Hostel Administration. He will verify the
cashbooks once in a fortnight and sign on the Mess bills. He will act as
chairman of the Hostel Council in which the Hostel superintendent, Deputy
Warden, Hostel Manager are other members.
The staff structure of the
Polytechnics is shown in the Annexure-III
ROLE OF
EACH CATEGORY / FUNCTIONERY
1.Commissioner / Director of Technical Education: -
The
Commissioner of Technical Education is the Head of the Department. He exercises
general control and supervision over all Officers and Subordinates.
As
regards, span of interaction within the Department, Commissioner/Director
conducts review meetings or hold discussions with the Regional Joint Directors
of the Department and Principals of the Institutions at periodical intervals at
State or Region or District level, whenever Circumstances warrant. As Chairman
of the State Board of Technical Education and Training, he / she coordinates
with the SBTET (Autonomous Body) for review and revision of Curriculum,
syllabus and scheme of Examinations for various Diploma courses offered in
Polytechnics
He /
She arranges for Staff development and Refresher or Reorientation Training
Programmes under Quality improvement and Faculty Development Programmes for the
teachers working in the Department, at National Institute of Technical Teachers
Training and Research, i.e. N.I.T.T.T.R. (formerly T.T.T.I), Chennai and it’s
He / She
causes action for identifying Training & Placements in Industries for the
pass-out Diploma students of various branches of Engineering and Non
Engineering subjects under Apprenticeship Training Act, 1961 on payment of a stipend
of Rs.1400/-(Reviewed periodically) for a period of one year.
Joint
Director: He assists the Commissioner in implementing the Schemes and
administration of the department.
Deputy
Director (Tech.): He
assists the Joint Director and Commissioner/ Director in the Implementation of
various schemes such as Internal Revenue Generation (IRG), Industry Institute
Interaction Cell (III cell) and carrying out all academic matters pertaining to
the Institutions.
Development
Officer: He
assists the Joint Director and Commissioner/ Director in Academic matters,
Pratibha Scholarships, Student transfers, admission rules etc.
Deputy
Directors (Non-Tech.): They are in charge of establishment matters
pertaining to the Directorate as well as Regional Offices and also for the
Non-teaching staff of the Institutions. They are also in charge of planning
section and audit section and assist the Commissioner / Director in initiating
proposals for the sanction of the various schemes of the Departments to
Government for consideration.
Deputy
Director (Commercial and Technical Institutions): He is in
charge of matters pertaining to
inspection of various Commercial and Technical Institutions and recommends to
the Director for according recognition to the Institutions.
Assistant
Director (Tech.): They Assist the Deputy Director / Joint Director in
the matters relating to admissions, transfer of students, placements of pass
outs of the diploma courses and also degree courses, procurement of Machinery
and Equipment, Furniture etc. required for the Institutions, implementation of
schemes like I.R.G., III, C.P.S. etc and also in starting of new polytechnics
and Engineering colleges.
Assistant
Directors (Non-Tech.): They assist the Deputy Director/Joint Director and
Commissioner / Director, in planning all the posts that are sanctioned for the
effective functioning of the polytechnics and also in establishment matters of
staff.
Assistant
Director (C & TIs): They Inspect the Commercial and Technical
Institutions in the state and put up proposal for their recognition, for
renewal of recognition and withdrawal of recognition.
Accounts
Officer: He is in charge of submitting the Budget Estimates and
Revised Estimates to Government for Approval, Distribution of Budget among the
Polytechnics under various heads of account and in charge of matters relating
to Public Accounts Committee, etc.
Statistical
Officer: The Statistical
Officer is in charge of preparation of Administrative Report, collection of
statistics on matters relating to admissions, Pass outs, consolidation of the
income and expenditure. He/She is also in charge of LAQs and matters relating
to A.P. Legislature. He/She is also in charge of obtaining vacancy position
from all the Institutions and presents the same to the Commissioner / Director
as and when required, so as to enable the
Commissioner / Director to review the staff position and make necessary
arrangements for improving the same.
Superintendent:
They supervise the function of the Ministerial assistants in their
section. They are in charge of furnishing the factual position on the matters
that are dealt with in their sections, so as to enable the officers to take
constructive decision.
Senior
Assistant/ Junior Assistant:
They
receive the currents and register the same in their Personnel Register. They
process the currents duly furnishing the facts and leave the decision to the
superintendent and higher officers.
Typist:
He/ She prepares fair copies of all the drafts
approved by the Officers / Joint Directors / Director or Commissioner of
Technical Education.
Telephone
Operator: He / She receives the telephone calls, Telephonic messages
from various agencies and pass them on to the concerned for action.
Record
Assistant:
He is in
charge of maintenance of Record Room.
Roneo
Operator:
He is in
charge of Roneo Machine and he takes out Roneo copies of the drafts etc.
approved.
Class IV
staff i.e. Attenders/Watchman/Sweepers:
They
attend to the duties like Sweeping, Dusting, Watch and Ward etc. they should
keep the office neat and tidy.
State
Board OF TECHNICAL Education and Training:
Secretary: The secretary is the Chief Executive Officer
of the Board and responsible for implementing the resolutions of the Board. He
is the custodian of all the funds of the Board and responsible for the
efficient functioning of his office and for the conduct of examinations. He
draws monies of the board duly following the procedure as laid down in the
rules.
Additional
Secretary: The Additional Secretary is responsible
for revision / up-gradation of curriculum. He is also in charge of
Correspondence Diploma courses, certificate courses in crafts and computers,
sanctioning affiliation to private Polytechnics and institutions offering
certificate courses.
Joint Secretary/Controller
of Examinations: Joint Secretary is the Controller
of examinations and is responsible for all examination matters like printing of
question papers, valuation, processing of results etc.
Deputy
Secretary-EE-I: The
Deputy Secretary-EE-I assists Controller of examinations in the conduct of
examinations, valuation of scripts, processing and issue of certificates etc.
Deputy
Secretary-EE-II: The Deputy Secretary-EE-II
assists Controller of examinations in the preparation of confidential material
like Question Paper setting, moderation and printing.
Deputy
Secretary-TE: The Deputy Secretary-TE assists Controller of
examinations in the preparation of confidential material like Question Paper
setting, moderation and printing, valuation and processing of results of
Technical Examinations and of certificate courses.
Deputy
Secretary-B: The Deputy Secretary (B) assists the Additional Secretary in the
up-gradation / revision of curricula, staff training, affiliation to private
institutions and also liaises with Pharmacy Council of India w.r.t D.Pharmacy
course.
Deputy
Secretary-CCC: The Deputy Secretary (CCC) assists the Additional Secretary in
running the distance education programme under correspondence cum contact
method and in awarding equivalency to Diploma courses, wherever asked for.
Deputy
Secretary-NT: The Deputy Secretary (NT) assists
the Secretary in the administrative matters like establishment, accounts and
other related issues.
Assistant
Secretary-EE-I: Assistant Secretary-EE-I assists
the Deputy Secretary EE-I in his / her duties in assisting the Joint Secretary.
Assistant
Secretary (Stores): The Assistant Secretary (Stores)
assists the Secretary and deputy
Secretary-EE-II in his duties and also looks after the stores / requirements /
procurements of the Board under the supervision of the Joint Secretary and
deputy secretary-EE-II.
Assistant
Secretary-TE: Assistant Secretary will assist
Deputy Secretary TE in discharging his/her duties effectively.
Regional joint Director(s):
-
The
Regional Joint Directors are in charge of Academic and Administrative
Inspections of the Institutions including private Polytechnics located in their
respective regions and submission of reports there of, to the C.T.E. / D.T.E. They act as Liaison Officers between the
Commissioner / Director of Technical Education Department and Principals of the
Institutions in the region. They
sanction Departmental Scholarships, stipends to the Students. They affect transfer of students from one
polytechnic to other polytechnic situated in their region at 2nd and
3rd year stages. They visit
polytechnics as frequently as possible and review the progress made in the
coverage of syllabus, etc. so as to equip the students to appear for the
Diploma Exams as per the prescribed academic schedule. They attend the Commissionerate/Directorate
whenever required to hold discussions with the Officers concerned on Academic
and Administrative matters of the institutes located in their respective
regions.
They
write the Annual confidential Reports (ACRs) of the Principals and Heads of
Sections of the institutions falling in their jurisdiction. They countersign
the T.A. Bills of the Principals and Heads of Sections. They attend to the pay
fixations of the retired Principals; Heads of sections and release of the
accumulated amounts of retired Principals together with the interests accrued
there on, under A.P. Family Benefit Fund and Andhra Pradesh State Government
Employees Group Insurance scheme. They sanction HBA to the employees of the
institutions under their jurisdiction.
Assistant
Director (Tech.): He / She
assists the Regional Joint Director in discharging in his duties in academic
matters.
Assistant
Director (Non-Tech.): He/ She
assists the Regional Joint Director in discharging in his duties in
administrative matters and also to act as Drawing & Disbursing officer
(DDO) as per the delegation order issued by the Director of Technical
Education.
Superintendent: He
supervises the functions of the Ministerial assistants in the office. He is in
charge of furnishing the factual position on the matters that is dealt with in
the office, so as to enable the Officer to take constructive decisions.
Senior
Assistant / Junior Assistant: They
receive the currents and register the same in their Personal Registers. They
process the currents, duly furnishing the facts and leave the decision to the
superintendent and Higher Officers.
Typist: He / She prepares fair copies of all the
drafts approved by the Officers/ Joint Director.
PRINCIPAL: -
HE / SHE
1. Is in-charge of General Administration, academic
matters and discipline of the institution and is responsible to the higher
authorities for smooth and over all functioning of the institution.
2.
Will run the administration with the assistance of Heads of section,
Administrative officer, Hostel Superintendent, Hotel Manager and Deputy
Warden(s) of the Hostel and with the support of administrative staff.
3. Is the appointing
authority for the posts of junior Assistants, Typists on receipt of clearance
from DTE/RJD (TE), Class-IV posts, and contingent staff, and makes appointments
to the posts by observing the rule of reservation.
4. Is empowered to award punishments such as censure,
withholding of Increments, postponement of probation, up to the cadre of Junior
Assistant duly following the procedure laid down in Andhra Pradesh Civil
Service (CCA) Rules, 1991.
5. Will watch whether the staff
members are attending to their teaching duties as per the timetable and inspect
the classrooms often and initiate suitable action against the staff members who
let off classes without any valid reasons.
6. Will conduct periodical
meetings with Heads of sections to review the progress of the academic work /
administration of various departments and issue suitable instructions from time
to time. He will also hold meetings with
the Ministerial staff once in a month to review the
i)
Progress of the expenditure
ii)
Maintenance of the expenditure.
iii)
Reconciliation of Personal Deposit Account
registers.
iv)
Pending audit objections.
v)
Pending Legislative Assembly Questions (LAQs).
vi)
Physical
verification of stores and submission of proposals for condemning and
auctioning of condemned articles.
vii)
Recovery of
Andhra Pradesh Educational Loan, etc.
viii)
Other issues of important nature.
7. Will
inspect all the laboratories and workshops along with the Heads of Section
periodically to know whether any of the equipment and machines is out of
order. He/She will address the concerned
suppliers to replace the parts wherever necessary or put their service Engineer
to rectify the defects and to commission the machine.
8. Is empowered to sanction EL / HPL / EOL /
Surrender of Earned leave / L.T.C. up to the category of Senior Lecturers,
administrative Officers, and Hostel superintendent.
9. Will
release and sign Increment Certificates in respect of all staff where the post
of A.O does not exist or Vacant.
10. Is
empowered to sanction G.P.F. Advance, G.P.F. Part-final withdrawal up to the
level of Heads of Sections.
11.Will visit
the hostel periodically along with Deputy Warden and arrange meetings with the
Hostel Committee to know the problems faced by the inmates of the Hostel and
redress them early with the assistance of the Deputy Warden / Hostel manager /
Hostel Superintendent. The frequent visits of the Principal to the classes /
labs / workshops etc., will solve many problems and also improve the discipline
of the students.
12. Will
periodically check the cashbook of the Office and also of the hostel once in a
month.
13. Will
operate the P.D. Account including scholarship accounts and issue cheques with
his signature.
14. Will
be the Drawing and Disbursing Officer in the absence of Administrative officer.
15.
He/She will issue sanction orders for all purchases, advances, pay fixations,
leave sanctions, etc.
16.
He/She will counter sign the T.A. and L.T.C. bills of members of staff up to
the level of Sr. Lecturers.
17. Will
take classes for 6 hours in a week for the students as per the norms
prescribed.
18. Will
communicate the seniority list of all cadres for which he is the appointing
authority.
19.Will
regularise the services of personnel to whom he is appointing authority and
also declare their satisfactory completion of probation immediately after the
prescribed period is over unless there is anything adverse on records against
him.
20.Is in
charge of planning and development of the Institution in an officiating
capacity or permanent capacity.
21. Shall
verify the registers of accounts pertaining to Examinations maintained by the
Examination Clerk at the end of every examination.
HEAD OF
SECTION: -
He/She
1. Will
assist the Principal in all spheres for smooth functioning of the institution.
2. Is
responsible for the maintenance of discipline in respect of students and staff,
in general and of their section in particular.
3. Will
bestow attention on the socio-economic problems of the students so as to help
in achieving the academic brilliance.
4. Will
distribute the academic work among the teaching staff of their branches.
5. Will see
that no class let off for want of a teacher.
6. Will
arrange meetings with his staff more often, to know the progress of the
academic work and to ensure completion of syllabus as per the schedule.
7. Will go
through the daily logbook on academic work of each teaching staff member
working in his section.
8. Will fix
the number of theory classes for each category of staff per week as per the
norms communicated by the Commissioner / Director from time to time.
9. Will
process the applications of eligible candidates who appear for the Board
examinations. (Regular / Private)
10. Will
display the names of ineligible candidates who appear for the board
examinations for want of required percentage of attendance well in advance on
the notice board.
11. Is
responsible for the maintenance of attendance of the students.
12. Will take
classes for 14 hours per week.
13. Will
coordinate the academic, administrative and developmental activities of the
section.
14. Promote
and encourage appropriate innovative activities initiated either individually or
collectively by the staff of their section.
15. Should
work for the general development of the section with optimum utilization of
resources available.
16. Will
conduct assessment of student performance.
17. Will
provides staff performance appraisal information to the Principal.
18. Will
promote interaction amongst the staff of his section; arrange mock interviews,
lectures by alumni, etc to improve marketability of the students.
19. Will
attend to any other works assigned / required from time to time for the healthy
growth of the institution.
SENIOR LECTURERS: -
HE/SHE
1. Will take
classes for 16 hours per week.
2. Will
maintain logbook indicating the coverage of syllabus each day.
3. Will
assist the Head of Section in carrying out successfully the academic schedule
and other development works in the section.
4. Will
assist the Head of section in the scrutiny of applications of eligible
candidates to appear for the board examinations.
5. Will
maintain consolidated register of attendance for the students.
6. Will
review the progress of each student periodically and intimate the parents of
the students who are lagging behind in studies, and irregular in attendance.
The communication shall bear the signature of Head of Section on behalf of
Principal.
7. Will
prepare monthly progress reports of the students to be sent to their parents.
8. Will
establish and supervise general operation and maintenance of laboratories and
propose additions and modifications to Heads of Section and will attend to any
other work assigned to them from time to time.
LECTURERS: -
HE/SHE
1. Will take
classes for 18 hours per week.
2. Will
assist the Senior lecturers and Heads of section on the issues relating to
academic and development works of the section.
3. Will be
kept as lab in charge for the conduct of practical classes to the students at
the discretion of the Head of Section.
4. Will
attend to any other work assigned from time to time.
NOTE: As per AICTE norms,
all the hours mentioned are of theory classes and one theory class is equal to
two practical hours/periods.
WORKSHOP SUPERINTENDENTS: -
HE/SHE
1. Will work
under the immediate supervision of Head of Mechanical Engineering section.
2. Will be
available at workshops to supervise the works of all sections in workshops.
3. Will
arrange workshop practical classes as per the timetable and assess the works.
4. Will
assess the raw materials required for the practical classes and draw the
material from stores producing approved indents to the storekeeper, well in
advance, so that no practical classes shall be let off for want of raw
materials.
5. Will
attend to all classes’ correspondence and paper indents and routed through the
head of mechanical engineering section.
6. Will
supervise the work of all Senior Instructors / Junior Instructors / Lab
Attenders/ Workshop Attenders / Skilled and unskilled workmen working in the
workshop.
7. Will
ensure that all the workshops are closed and sealed in tact after the
institution hours and the keys are deposited with the Principal.
8. Will
attend to theory classes as allotted by the Head of Mechanical Engineering section.
9. Will
attend to all developmental works in the institution with the assistance of
workshop staff.
10. Will
induce safety measures and practice among the students.
11. Will
supervise the maintenance of Tools, and Equipment including preventive and
breakdown maintenance.
12. Will
assist students and faculty in the fabrication of their projects.
SENIOR INSTRUCTORS:
HE/SHE
1. Will
maintain consumable and non-consumable stock registers.
2. Will draw
the materials and tools on indents duly approved by the Principal.
3. Will make
entries of the stock received, on indents from
the General stores in the concerned sectional stock registers and obtain the
signatures of workshop-superintendent.
4. Will
plan, deliver and evaluate the workshop instructions.
5. The raw
material used in a day shall be deducted from the stock and the balances be
shown.
6. Will work
under the immediate supervision of the workshop superintendent.
7. Will be
solely responsible for the proper conduct of practical classes with the
assistance of Junior Instructors / Lab and Workshop Attenders.
8. Will
attend to the preventive and breakdown maintenance of the section.
INSTRUMENT MECHANIC: -
HE/SHE
1. Will work
under the immediate supervision of Head of Civil Engineering section or any
other officer nominated by the Principal.
2. Will
undertake repair to the instruments of various sections in the institutions.
3. Will give
acknowledgement for the instruments received for repairs to the concerned
laboratory in charge.
4. Will submit monthly reports to the Principal
on the equipment repaired by him and also the equipment not repaired with
reasons thereof.
5. Will
maintain “Register of reports” in the
following proforma:
i)
Date of receipt of defective equipment
ii)
Description of the equipment
iii)
Nature of the defects.
iv)
Date of return after repairs.
v)
If not repaired, the reasons.
vi)
Acknowledgement of lab in charge.
vii)
Initials of his superior.
viii)
Remarks.
6. Any other
duties assigned to him from time to time.
ELECTRICIAN:
1. Will work
under the immediate supervision of Head of Electrical and Electronics
Engineering Section or in the absence of Electrical and Electronics Engineering
Section, any other Officer nominated by the Principal.
2. Will
conduct wiring practical classes to the students as per the timetable.
3. Will be
solely responsible for all the Electrical installations in the campus and their
proper maintenance.
4. Shall maintain the register of repairs of the
Electrical installations in the following Proforma, given below.
5. Any other
work assigned to him from time to time.
REGISTER
OF REPAIRS OF ELECTRICAL INSTALLATIONS ATTENDED BY THE ELECTRICIAN.
|
Date |
Sl.No |
Description
& Defect Of the
Installation |
Time of
Report Of the
Defect |
From
whom The report was received |
Date
& hour at which the repair is attended |
Details
of the material if any used |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
Initials
of the officer |
Initials
of the Electrician |
Initials
of the Officer in charge |
Remarks |
|||
|
8 |
9 |
10 |
11 |
|||
He has to
put up the above register to the Principal through the Officer concerned at the
end of every week.
TYPE
WRITER MECHANIC:
- Will be under the immediate
control of the Head of Commercial and Computer Practice section.
- Shall be available at the Typewriting hall and
attend to the repairs of Typewriter and also attend to the repairs of the
machines even during the exam.
- Will attend to the repairs of Machine in the
office also.
- Will maintain the register of repairs to the
typewriters in the following Proforma.
REGISTER OF REPAIRS OF TYPEWRITERS
ATTENDED BY THE TYPEWRITER MECHANIC.
|
Date |
Sl. No. |
Make of
the Type writer with machine number |
Nature
of the repair |
Whether
any parts are replaced or repaired |
If
parts are replaced, name of spare parts replaced |
Initial
of typewriter Mechanic |
Remarks
of H.C.C.P |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
Will put up the above register to
the Principal through the Head of section once in a fortnight.
- Any other works assigned to
him from time to time.
PHYSICAL DIRECTOR: -
HE/SHE
1. Is
responsible for giving proper training to the students in games and sports
2. Will
conduct physical training classes regularly every day in the first hour of the
morning session in the premises of the institution.
3. Will
arrange for the constitution of games committee soon after the admissions are
over. The games committee generally consist of the following members:
i.
Principal ----- Chairman
ii. One
Head of Section ----- Member
iii.
Games Secretary (Student) ----- Member
iv. Games
Captain (Student) ----- Member
v.
Physical Director ---- Secretary & Convener
4. Will take
all possible steps to ensure that proper play fields / courts, Tracks, etc.,
are developed by mobilizing support and cooperation from concerned agencies /
Government Departments and with the active involvement of the staff and
students.
5. Will
maintain minutes book in which the resolutions passed by the games committee on
the matters relating to budget, conduct of Annual games and sports,
participation in inter-polytechnic games, approval and allocation of funds to
various activities, etc., are recorded.
6. Procurement
of games articles to the extent of the amount approved by games committee, on
comparative rates.
7. Maintenance
of courts.
8. He will
maintain two separate stock registers i.e., one for the articles purchased from
the games fund and the other from Government and also the register of
Unserviceable articles.
9. Will
dispose of the unserviceable articles in public auction with the approval of
games committee and with the permission of the Government in respect of
articles purchased from Government funds.
10. Will
maintain perfect cleanliness in the institution and premises with the
assistance of students and contingent staff allotted to him by the Principal.
11. His
working hours are generally from
LAB
ATTENDERS AND WORKSHOP ATTENDERS:
HE/SHE
1. Will
assist the section in charge during the conduct of practical classes to the
students.
2. Will
clean everyday the machinery, equipment, etc., available in the laboratory and
workshop to which he is posted.
3. Will
maintain perfect cleanliness in the Laboratory and workshop.
4. Will be
available in the section during working hours and safeguard the Government
property.
5. Will
attend to the work entrusted to him for proper maintenance of Laboratory by the
section in charge.
6. Will open
and close the section punctually in the presence of laboratory/workshop in
charge.
7. Will
attend to any other works entrusted to him from time to time.
CADRE POSTS
I.
ADMINSTRATIVE OFFICER:
The posts of Administrative Officers,
have been created in some of the selected polytechnics with a view to relieve
the Principals from some of his routine administrative and financial
responsibilities and to enable him to concentrate more on academic matters and
developmental activities of the institution. The Administrative officer
1. Will be
complete in charge of the office administration including class IV and contingent
staff and will be responsible for the smooth functioning of the office.
2. Will be
solely responsible for the maintenance of all accounts relating to cash
transactions such as cash book, U.D. Pay Register, Contingent Register, P.D.
register, etc.
3. Will act
as the Drawing and Disbursing Officer of the institution.
4. Will
arrange for the prompt collection of fees and other dues from staff, students
and others.
5. Will
cancel vouchers, which are passed and paid.
6. Will
supervise the preparation of admission register, daily fee collection register,
D.C bill statements, periodical returns etc.
7. Will
attest the entries in the service register after issue of necessary orders by
the Principal or other higher authorities.
8. Will
supervise the preparation of Budget Estimates (B.E) and Revised Estimates
(R.E), number statements and other matters connected to budgeting.
9. Will
arrange reconciliation of expenditure and receipts of all Government accounts,
reconciliation of P.D. Accounts and also the relevant connected passbooks.
10. Will take
prompt action for the supply of materials / stationary, printed forms, etc.,
and the maintenance of the connected records.
11. Shall
attend routine correspondence, not involving policy decisions.
12. Will Sign
increment certificates in respect of all staff in terms of Government
Memo.No.066/677/L, Finance (Fin.& Plg) department, dated: 13.02.1987.
13. Will
attend to any other duties assigned by the Principal like initiating proposals
for condemnation of unserviceable articles, etc.
14. Will
conduct meetings with their staff once in a fortnight.
15. Will
ensure preparation of budget estimates, revised estimates, number statements,
statements of surrenders and savings, allocation of funds for different
branches etc.,
16. Will
advice the Head of the institution and the District purchase committee on the
availability of funds and admissibility of the purchases under the rules in
force.
17. Will be
responsible for timely recoveries of Government dues like loans, Advances,
Scholarships, pay and allowances, etc.
II.
OFFICE SUPERINTENDENTS: -
HE / SHE
1. Has to
distribute the work among all the ministerial assistants fairly with the
approval of the Administrative Officer (A.O.) and Principal.
2. All the
ministerial assistants will work under his/her supervision and all the files
will be routed through him to the Principal.
3. Will
verify the personal registers of the subject clerks once in a fortnight and
bring to the notice of A.O., delays, and irregularities if any through a
Run-on-note.
4. Tottenham
system has to be strictly followed. The personal registers and periodical
registers, etc., are to be maintained as laid down in the District Office
Manual.
5. Has to
distribute the currents to various sections on the same day, received through
inward section after making entries in the distribution register.
6. Should
ensure that monthly, quarterly, half-yearly and annual periodical returns are
maintained and put up by the assistants in time and dispatched.
7. Will
enforce strict decorum and discipline in the office.
8. The cash
book and other relevant records closed by the accountant every day will be
verified thoroughly and in token of verification
of the correctness of the transaction he will append his initials in the cash
book and other records and pass on to A.O. for his signature.
9. Shall
make alternate arrangements whenever any subject assistant goes on leave.
10. Will
attend to Accountant General (A.G.) and Departmental Audit objections and
prepare final replies to drop the objections.
11. Will
supervise the duties allotted to class IV and contingent employees and make
alternative arrangements, if any one goes on leave.
12. Shall
attend to any other duties assigned to him from time to time.
III.SENOIR ASSISTANT AND
JUNIOR ASSISTANT:
NORM: 10
FILES A DAY
AVERAGE: 8 FILES A DAY
1.
Shall maintain P.R., periodical registers, etc., as
defined in the D.O.M
2.
Shall maintain files neatly, with a note file for
the orders of the superiors.
3.
Shall enter the currents in the P.R. on the same day
and take prompt action.
4.
The procedure laid down in the DOM for the
maintenance and disposal of files etc., will be followed
5.
All the files shall be routed through the office
superintendent.
IV- SENIOR ASSISTANT
(ACCOUNTS)
1. Encashment
of all bills and prompt disbursements.
2. Will be
solely responsible for the maintenance of all accounts relating to cash
transactions such as cashbook, U.D. Pay register, P.A. Register, Contingent
registers and other relevant records.
3. Preparation
of contingent bills, T.A. Bills, L.T.C. Bills.
4. Reconciliation
of expenditure and receipts with the Treasury.
5. Reconciliation
of P.D. Accounts pertaining to Non-Government funds.
6. Maintenance
of Treasury bill register.
7. Recovery
of court attachments, L.I.C. recoveries, and welfare funds recovery, etc., on
the payday and shall remit the same to relevant authorities.
8. Verification
of duplicate keys of the Iron-safe in the treasury once in year.
9. P.A
Acknowledgement to be sent to the A.G., before 15th April of every
year.
10. Number
statements are to be prepared with the assistance of Establishment Section.
11. Any other
duties assigned to him/her from time to time.
JUNIOR ASSISTANT
(ACCOUNTS)
1.
Preparation of bills, supplementary bills and arrear
bills.
2. Sanction
and preparation of all advance Bills such as Festival Advance, Educational
Advance, G.P.F. Advance, G.P.F. Part Final withdrawal, pay and tour advance,
etc.
3. All the
bills and correspondence will be routed through the senior assistant
(Accounts).
4. Presentation
of pay bills in the treasury five days in advance of the pay day:
5. Preparation
of acquittance register for salaries.
6. Proper
maintenance of acquittance Register
for salaries.
7. Correspondence
pertaining to sanction of marriage advance, house building advance, G.P.F.
part-final withdrawal, other advance, etc.
SENIOR ASSISTANTS
(ESTABLISHMENT)
1. Maintenance
of Service Register (SR) for all members of the Establishment
2. Prompt
submission of proposals for regularisation of services and declaration of
period of satisfactory completion of probation to the appointing authority.
3. Proposals
for sanction of annual increments of staff as and when they become due.
4. Fixation
of pay.
5. Preparation
of pension papers for those who retire on Superannuation, on medical
invalidation, voluntary basis, etc. and also for those who expire while in
service.
6. Maintenance
of Casual Leave (C.L.) Account.
7. Maintenance
of watch Register for sanction of annual increments.
8. Maintenance
of register of probationers.
9. Maintenance
of individual personal files to each staff member on rolls.
10. Preparation
of Annual Administrative report.
11. Any other
work entrusted to him from time to time.
SENIOR ASSISTSANT/JUNIOR
ASSISTANTS
(STORES SECTION)
HE/SHE
1. Will be
the custodian of the stores received from time to time and will be solely
responsible for the shortage of stores under his custody.
2. Will
maintain central stock register and enter therein all the items of stores
(Consumable and Non-Consumable) purchased for the institution and obtain the
signature of the stores officer and Principal in the registers. The signatures
of the concerned Heads of Section on the stock entries made on the invoice /
bills will be obtained.
3. Will
maintain the register of bills handed over to accounts section after obtaining
necessary acknowledgement in the register and watch their payments.
4. Will
maintain the personal register with appropriate columns.
5. Will
maintain consumable and non-consumable stock registers with index. He / She
will transfer all the stocks entered in the central stock register to the
consumable and non-consumable stock register under his / her control and obtain
the signature of the stores officer.
6. Will
promptly transfer the machinery purchased to the concerned department as
approved by the Principal.
7. Will
issue consumable and non-consumable items from stores against the indents
approved by the Principals and deduct the quantities issued from the stock.
8. Placing
supply orders after the approval of comparative statements for items
recommended by the concerned Head of Section.
9. Will
receive parcels promptly from the lorry parcel office / railway parcel office
and arrange for their transportation to the institution.
10. Will
submit departmental indents and stock registers to the stores officer promptly
for verification of the correctness of the entries and initial each entry in
the stock register.
11. Will
maintain unserviceable articles stock register and dispose unserviceable
articles in public auction after receipt of orders from Government delete them
quoting G.O.Ms.No. and date in the concerned stock register.
12. Will
maintain furniture stock register and is responsible for the institution
furniture.
13. Will distribute
under the orders of Principal, the required items of the furniture to the
classroom, lab, office, etc., and obtain acknowledgements from the staff
concerned. Acknowledgement will be obtained for the classroom furniture from
the day/night watchman.
14. Will
collect broken furniture, if any, and submit necessary note through stores
officer to the Principal for orders.
15. Will work
under the supervision of stores officer and all correspondence will be routed
through him only.
16. Will get
all items of furniture numbered.
SENIOR ASSISTANT/JUNIOR
ASSISTANT (ADMISSION AND EXAMS)
HE/SHE
1. Will
assist the admission officer at the time of admissions.
2. Will
write the admission register in the form designed, soon after the admissions
are over and put up to the Head of the Institution along with the application
for admission through proper channel for scrutiny and attestation of each entry
in the admission register.
3. Maintenance
of cashbook for the advances received from the S.B.T.E.T. by means of Demand
Drafts for various types of examinations.
4. Will
prepare promptly the D.C. Bills soon after the examinations are over.
5. Will
prepare Transfer certificates, and railway concessions to students.
6. Will
account for the demand drafts received along with the application of the
students appearing for various examinations and forward them to the board with
the list of candidates.
7. Will
maintain all correspondence pertaining to examinations and admissions.
8. Will
attend to other works assigned to him from time to time.
9. Will
maintain “Term Fee Register”.
10. Will
maintain a separate Register for the stationary (Main Answer booklets, Barcode
sheets, Stickers, Additional Answer books etc) issued by the Board for
examinations.
11. Will
maintain a register for all the other stationery items issued by the Board,
viz, cloth lined covers, attendance formats etc.
12. Shall
produce above records, to the Principal for verification at the end of every
examination.
SENIOR ASSISTANT / JUNIOR
ASSISTANT (LOANS & SCHOLARSHIP)
HE/SHE
1. Will
prepare proposals for all types of scholarships, fresh and renewals to be sent
to various sanctioning authorities before the due date.
2. Will
maintain cashbook for the scholarship’s amounts and be responsible for the
transactions.
3. Will prepare cheques for sanction of amounts
received to be issued to students towards scholarships, pocket money, book
grant etc., incase, separate Bank Account is opened in the name of the
Principal.
4. Will
prepare two acquittances that is one for the office record and the other to be
sent to the sanctioning authority along with un-disbursed amount if any, by
means of a crossed D.D. or copy of challan if remitted to relevant Govt
account.
5. Will
reconcile the P.D. Account maintained for the merit scholarship sanctioned by
D.T.E., every month with the Treasury.
6. Is solely
responsible for the lapse of any amount under merit scholarship on the last
working day of the financial year.
7. Shall
make payments to students, hostel etc only through account payee Cheque.
JUNIOR ASSISTANT (INWARD AND OUTWARD SECTION)
HE / SHE
1. Will maintain
Inward and outward register in the Proforma as prescribed in the D.O.M.
2. Will
solely be responsible for the maintenance of stamp account.
3. Will
maintain local delivery register.
4. Will
maintain register for tappals received by registered post together with the
particulars of enclosures, etc.
HOSTEL MANAGER
HE / SHE
1. Shall be
responsible for the resolutions passed and acting on directions issued by the
hostel council under the guidance of Warden and Dy.warden.
2. Shall be
the custodian of the property of the hostel.
3. Collect
all fees by giving bonafide receipts and take proper vouchers and pay for the
purchases made.
4. Maintain
cash book-ledger, student ledger up to date and present for scrutiny by
Dy.Warden.
5. Maintain
stock register of furniture and fixtures, vessels and utensils, Provisions and
other consumable with the help of Assistants.
6. Maintain
Issue registers of Furniture &Fixtures and Vessels &Utensils.
7. Accompany
for purchases by fixing in advance the convenient time and days once or twice a
week.
8. Shall
have an imprest amount not exceeding Rs.1000/- on hand and keep the balance in
the hostel account in the bank.
9. Operate
the bank account jointly with Dy. Warden usually and with the warden when Dy.
Warden is not in station or on leave.
10. Shall
maintain the register of staff of mess, office and other establishment,
recommends for the sanction of leave after taking care to see that the regular
work is not hampered, to the Dy. Warden, keep account of leave sanctioned.
11. Shall
maintain minutes book of students committee and council.
12. Shall
distribute the work among the staff of the hostel office and keep skeletal
staff even on public holidays by means of turn duties, to carry on the
essential work.
13. Shall
help student committee, assist Dy. Warden, seek all necessary co-operations
from one and all, coordinate the work and see that the hostel mess is run
smoothly and stay of students in the hostel is congenial for pursuing their
studies well.
14. Shall
divide his work judiciously among supervision of mess and premises, writing of
cashbook, ledgers, etc, Collection of fees, work with the Dy. Warden, issue of
provisions, making purchases and any other work.
HOSTEL SUPERINTENDENT (GAZETTED):
(MODEL RESIDEDNTIAL POLYTECHINCS)
HE/SHE
1. Will be
in complete charge of hostel administration including class IV and contingent
staff working in the hostel and he will be responsible for the smooth
functioning of the hostel.
2. Will be
responsible for maintenance of hostel accounts relating to cash transactions
such as hostel cashbook and subsidiary registers and their annual audit.
3. The
hostel cash will be under the joint custody and double lock and key system of
the hostel manager and hostel superintendent.
4. Will act
as drawing officer of hostel accounts maintained at banks.
5. Will
arrange for prompt collection of amount from the hostel students and for their
remittances in bank account promptly.
6. The
hostel bank account is to be operated jointly by the warden and hostel
superintendent.
7. Will pass
all the vouchers relating to the hostel and cancel them after their payment.
8. Will
supervise the individual hostel accounts of boarders and preparation of monthly
mess bill.
9. Will make
arrangements for prompt display of details of hostel dues by 5th of
every month on the hostel notice board.
10. Will
allot the rooms to the hostellers in consultation with the Dy. Warden
(Administration).
11. The
hostel cashbook will be duly verified by the Dy. Warden first and finally
signed by hostel superintendent.
12. The
hostel cashbook will be verified by the Warden periodically and at least once
in a month.
13. Will
convene meetings of the hostel students committee for smooth running of the
hostel.
14. Will also
assist the Warden in development of hostel and in conducting meetings of the
hostel council.
15. Will attend to any other duty assigned by the Principal and Warden.
QUANTIFICATION
OF WORK
COMMISSIONER:
The Commissioner is the Head of the Technical Education Department. He
exercises the general control and superintendence over the officers of the
department in performance budget every year to the Government.
He /She is answerable to the
Government in Finance and Education departments and also Public Accounts
Committee in regard to the matters related to conduct of audit, settlement of
objections. He looks after the academic matters and administrative matters of
the department.
He /She is the appointing
authority for the posts of Senior Lecturer, Lecturer, Workshop Shop
Superintendent, Administrative Officer, Superintendents, Senior Assistant,
Senior Instructor, Physical Director, and Librarians etc. He initiates
disciplinary action in case of all Gazetted and Non-Gazetted Officers
(excluding class IV staff).
He / She exercises the powers delegated under F.R; A.P. Financial code;
A.P. Treasury code; A.P. Budget Manual, A.P. Civil Servants (conduct) Rules,
A.P. Civil Services (CCA) Rules; A.P. Pension Rules etc. Some of the powers are
delegated to the Regional Joint Directors for effective and expeditious
disposal of the academic and administrative matters pertaining to the institutions.
He / She is the Chairman of the State Board of Technical Education and
Training which is established under A.P. Education Act of 1982 vide
G.O.Ms.No.140 L.E.N.&. T.E. Department, Dated
He / She issues orders for the recognition of Type Writing
institutions, Computer Institutions spread all over the state.
The Government and Southern Regional
Office of A.I.C.T.E at Chennai and A.I.C.T.E at
JOINT
DIRECTOR:
He / She
assists the Commissioner in Implementing the Schemes and administration of the
department. Apart from this, he is delegated with the powers to sign the
pension proposals of the staff up to the level of Principals; to exempt staff
from passing second-class language test in Telugu; to countersign TA bills of
staff of the Directorate. He also assists the DTE in recommending the
institutions for starting new Polytechnics /
DEPUTY
DIRECTOR (TECH.):
He / She assists the
Commissioner & Joint Director in the
Implementation of various schemes such as Internal Revenue Generation (IRG),
Industry Institute Interaction Cell (III cell), Community Polytechnic Scheme
(CPS), Infrastructural facilities and providing/procuring equipment to the
institutions under plan, non-plan or under any other scheme apart from Planning
of the Department including Budgeting.
TRAINING
& PLACEMENT OFFICER:
He / She assists the Commissioner in
conducting walk in interview camps in the State, with the assistance of Board
of Apprenticeship Training, Chennai for Engineering graduates and Diploma
holders in securing apprentice training in industries under Apprenticeship act
1961. He also looks after statistics of the Department and monitors the
legislature affairs, sponsors the officers for training to M.C.R.H.R.D. institute
etc. He is in charge of CITIZEN CHARTER.
DEVELOPMENT
OFFICER:
He / She
assists the Joint Director and Director in Academic matters, sanctioning of
Pratibha Scholarships, Best Teacher awards, and Sports meets of students,
student transfers from one Polytechnic / Engineering College to another
Polytechnic / Engineering College etc.
DEPUTY
DIRECTORS (NON-TECH.):
They are
in charge of establishment matters pertaining to Ministerial and Last grade
services of the Directorate and the Institutions and also in audit matters, as
the case may be. They are also in charge of planning section and assist the
Director in initiating proposals for the sanction of the various schemes of the
Departments to Government for consideration and in preparation of Budget estimates.
DEPUTY
DIRECTOR (CTI):
(D.D. -
COMMERCIAL AND TECHNICAL INSTITUTIONS)
He / She
is in charge of matters
pertaining to inspection of various Commercial and Technical Institutions and
recommends to the Director for according recognition to the Institutions.
ASSISTANT
DIRECTOR (TECH.):
They
Assist the Deputy Director / Joint Director in the matters as per the
allocation, relating to admissions, transfer of students, placements of pass
outs of the diploma courses and also degree courses, procurement of Machinery
and Equipment, Furniture etc. required for the Institutions, implementation of
schemes like I.R.G., III, C.P.S. etc and in starting of private engineering
colleges.
ASSISTANT
DIRECTORS (NON-TECH.):
They
assist the Deputy Director / Joint Director and Director, in the matters of
administration for the effective functioning of the Polytechnics /
institutions.
ASSISTANT
DIRECTOR (C & TIS):
They
Inspect the Commercial and Technical Institutions in the state and put up
proposals for their recognition, for renewal of recognition and withdrawal of
recognition.
ACCOUNTS
OFFICER:
He/ She
is in charge of submitting the Budget Estimates and Revised Estimates to
Government for Approval, Distribution of Budget among the Polytechnics under various
heads of account and in charge of matters relating to Public Accounts
Committee, Pensions etc.
STATISTICAL
OFFICER:
The
Statistical Officer is in charge of preparation of Administrative Report,
collection of statistics on matters relating to admissions, Pass outs,
consolidation of the income and expenditure. He / She is also in charge of LAQs
and matters relating to A.P. Legislature. He / She is also in charge of
obtaining vacancy position from all the Institutions and presents the same to
the Commissioner as and when required, so as to enable the Commissioner to review the staff position
and make necessary arrangements for improving the same.
REGIONAL
JOINT DIRECTOR:
The primary and utmost duty of the Regional Joint Director is to insist
on quality Education in Polytechnics falling under his jurisdiction. To achieve
this, the R.J.D conducts academic inspection of all the polytechnics in his
region. He insists on the Principals of the Polytechnics to stick to the
academic schedule by getting the syllabus completed by the teaching staff well
in advance of the commencement of the exams.
The R.J.D.s are responsible for the maintenance of discipline in the
polytechnics under their jurisdiction. To achieve this, they make surprise
visits to the institutions and watch the activities going on in the
institutions. Whenever any student agitation arises at any of the polytechnics,
the R.J.Ds are required to rush there and pacify the students by holding
discussions with the students as well as the staff.
The R.J.D.s are delegated with powers to sanction departmental
scholarships to the students of the polytechnics in their region.
They are the leave sanctioning authorities for the staff in their
office. They are also vested with the powers of writing confidential reports of
Principals of Polytechnics in their respective region and sanction of loans and
advances to the staff of the institution under their region.
The number of polytechnics in each region are as indicated below to
assess their work:
|
SL.NO |
REGION |
NO.OF.
POLYTECHNICS |
TOTAL
NO.OF SEATS IN THE POLYTECHNICS. |
NO.OF
POLYTECHNIC TO INSPECT. |
|
1. |
Andhra |
57 |
7635 |
57 |
|
2. |
Rayalaseema |
34 |
6000 |
34 |
|
3. |
Telangana |
52 |
5775 |
52 |
|
Total |
143 |
19410 |
143 |
|
The performance of the Regional Joint
Director is assessed by the C.T.E based on the inspection reports, enquiry
reports and periodical reports received from them time to time. The following
indicators are identified to assess the performance of the Regional Joint
Director.
a)
Target:
4 per month (1 institution per
week X 4 = 4 per month)
Percentage:
Target
b)
Attending the Governing Body meetings of Local Private Institutions: (Month)
Target: Minimum 8 per month
Percentage: Meetings Attended
X 100
Target
c) Review
Meetings with the Principals: (Quarterly)
Target: Minimum 2 per Quarter
Percentage: Meetings conducted
X 100
Target
d)
Utilization of Budget (Quarterly):
Target:
90% in each quarter budget allocations made to the RJD’s Office.
Percentage: Percentage of
utilization of Budget X 100
Target
e)
Disposal of files:
Target:
No. of
files to be disposed for every week: 90
Nos.( 15 files X 6 Assistants)
No. of
files to be disposed for every Month: 360 Nos.(90 per week X 4 weeks)
Percentage:
No. of files disposed
__________________ X 100
No.
of files to be disposed as per the Target
f)
Regularity:
No. of
days attended the Office X 100
No. of working
days
g)
Implementation of Citizen Charter:
h)
Furnishing of Information to the Head Office:
i)
Assessment of the performance of the Institutions.
The performance of the Institutions located in
the Area is to be assessed and graded by the Regional Joint Director based on
the following activities:
1. Academic
Results of the Institution
1. Covering
of the Syllabus.
2. Extra-Curricular
activities i.e. Seminars, Workshops and other Govt. programmes.
3. Punctuality
of the Staff members
4. Utilization
of Budget / Non-Government Funds.
5. Involvement in student welfare
6. Developmental
activities
7. Academic
Planning and Maintenance of records
8. File
Disposals
ADMINISTRATIVE
STAFF
The
performance of the Staff members working in the Office is to be assessed and
graded by the Regional Joint Director based on the following activities:
1. Punctuality
2. Disposal
of Files
3. Commitment
to the work
4. Maintenance
of Citizen Charter
5. Maintenance
of neatness
Each
activity carries 20 Marks.
Points: Excellent: 90 to 100 Good: 75 to 89
Satisfactory: 60 to 74 Not Satisfactory: Below 60
GRADING: A - 90 to 100
B - 75
to 89
C - 60
to 74
D - 60
Calculation
of Composite Grade:
Total of
scores of all indicators obtained by Institution
No. of indicators
PRINCIPALS
OF POLYTECHNICS: -
Each polytechnic has its own office
and it has a separate entity. There are
no subordinate offices for it. A Principal heads each Polytechnic.
The Principal is in charge of the
general administration of the polytechnic and he is responsible to the R.J.D
(TE) concerned and the C.T.E / D.T.E. for the smooth and overall functioning of
the institution.
He is the appointing authority for the posts of Junior Assistants,
Typists, Record Assistants, Roneo Operator, Attenders, Scavengers, Watchman,
etc sanctioned for the institution and he is competent to initiate disciplinary
action against any of the employees holding the above posts for the dereliction
of duties.
He conducts meetings with the Heads of
Sections to review the progress of academic work at regular periodical
intervals. Similarly, he conducts meetings with the A.O and ministerial staff
once in a month to review the progress of expenditure, recoveries of Government
dues, etc and issues such instructions as deemed necessary to tone up the
administration.
He is delegated with the power to sanction GPF loans, GPF part final
withdrawal up to the level of Heads of Sections and festival advance,
Educational advance, tuition-fee Re-imbursements to the Non-Gazetted staff
working in his institution.
He is the competent authority to sanction casual leave, special causal
leave, etc and any of the privileged leave not exceeding 30 days continuously
to any of the staff members working in the institution.
He acts as warden of the attached hostel and is responsible for its
smooth functioning.
He has to arrange for the preparation of number statements, budget
estimates, revised estimates, Reconciliation of the accounts, both expenditure
and receipts with the figures in the records of the DTO/STO concerned.
Recently the Principal is delegated
with the power to sanction pension, gratuity, family pension for all the
non-Gazetted staff working in the institution under G.O. Ms. NO. 262, Finance
and Planning (FW) PSCs Department, dated: 23.11.1998.
He has to maintain liaison with the District Collector, Mandal Revenue
Officer, etc to seek their help in certain matters like filling up the posts of
Junior Assistant, Typist, etc, implementation of Government programmes, like
clean and green programmes, Harita Andhra Pradesh etc.
On an average, not less than 3 diploma
courses with a sanctioned intake of 30/40 seats are offered at all the
polytechnics. Teaching staff for each of the courses offered is sanctioned with
the following norms.
1. Head of Section - 1
2.Senior Lecturer - 1
3. Lecturers - 5
The supporting workshop and
administrative staff are sanctioned at the following norms for each
polytechnic.
1. W/S superintendent - 1
2.Senior Instructor - 9
3.Lab attender - 5
4.W/S attender - 5
5.Librarain - 1
6.Physical Director - 1
7.Administrative officer - 1
8.Office Superintendent - 1
9.Hostel manager - 1
10.Senior assistants - 3
11.Junior assistants - 5
12.Typists’ - 2
13.Record assistants - 2
14.Roneo operators - 1
15.Attenders/Watchmen/Sweeper- 10
------------
48
-------------
Thus the
number of staff and the number of students who are under the control of the
Principal of polytechnics are as under.
|
NO.OF
COURSES |
TEACHING
STAFF |
SUPPORTING
STAFF |
NO.OF
STUDENTS |
|
3 |
21 |
48 |
360 |
The performance of the Principal is studied and assessed by the RJD and
Commissioner, based on his timely relations with the District Collector, Joint
Collector, MRO, etc. The following indicators were identified to assess the
performance of a Principal of the Institution.
a) Classes engaged:
Target: 24 per month (6 hours per week X 4 = 24 per monthly ) as
per curriculum
Percentage: Classes actually engaged
X 100
Target
b)
Academic results of the institutions: (Annually)
Target: 60%
Percentage: Percentage achieved X 100
Target
c) No. of
Unit Tests held: (Half-yearly)
Target: As per Curriculum
Percentage: No. of Unit Tests
conducted X 100
Target
d)
Utilization of Budget (Quarterly):
Target:
90% in each quarter budget allocations made to the Institution.
Percentage: Percentage of utilization
of Budget X 100
Target
e)
Disposal of files:
Target:
No. of
files to be disposed every week: 24
Nos.( 6 files X 4 Assistants)
No. of
files to be disposed every Month: 96 Nos.(24 per week X 4 weeks)
Percentage:
No. of files disposed
__________________ X 100
No.
of files to be disposed as per the Target
f)
Regularity: (Monthly)
No. of days attended the Institution X 100
No.
of working days
g)
Involvement of I.R.G.:
For the Polytechnics situated in the district
headquarters and
Target: Rs. 2,500/- P.M. (Rupees two thousand and
five hundred only)
Percentage: I.R.G.
Generated X 100
Target
h)
Implementation of Citizen Charter:
i)
Furnishing of Information to the R.J.D.s/Head Office:
j)
Assessment of the performance of the Staff Members:
The performance of the Lecturers/ Head of
Sections is assessed and graded by the Principal based on the following
activities:
1. Punctuality
2. Commitment to Class work
3. Involvement in student welfare
4. Developmental
activities
5. Academic
Planning and Maintenance of records
Points: Excellent:
90 to 100 Good:
75 to 89
Each activity
Satisfactory: 60 to 74 Not Satisfactory: Below 60 carries 20 Marks
GRADING: A - 90 to 100
B - 75
to 89
C - 60
to 74
D - 60
Calculation
of Composite Grade:
Total of
scores of all indicators obtained by staff member
No. of indicators
HEAD OF
SECTION: -
He is the liaison officer for the conduct of industry-institution
interaction programmes in his branch. He takes classes for 12 hours in a week.
He is responsible for equal distribution of work among the staff working in his
section, duly following the norms prescribed.
He is responsible for the maintenance of Attendance of students. He has
to go through the logbooks maintained by his staff. He processes the
applications of students appearing for the Board exams and signs the
applications.
He acts as Project Officer of the Community Polytechnic centers and
responsible for the proper conduct of various training programmes under
Community Polytechnics Scheme.
The performance of the head of section is assessed by the Principal
based on the arrangements made by him for the coverage of the syllabus as per
the academic schedule and the number of programmes arranged under I.I.I. Scheme
and Community Polytechnic Scheme etc.
The following indicators are identified to assess the
performance of a Head of Section.
a) Class engaged:
Target: 56 per month (14 hours per week X
4=56 per monthly )as per curriculum
Percentage: Classes actually engaged X 100
Target
b) No. of
Unit Tests held: (Half-yearly)
Target: As
per Curriculum
Percentage: No. of Unit Tests conducted X 100
Target
c)
Co-Curricular Activities: (Quarterly)
(i)
Seminars, Workshops, Symposiums, Exhibitions
Tutorials, Remedial Classes, Coaching, Debates, Syllabus revision.
(ii)
Extra Curricular Activities:
(NCC,
Government Programmes, Cultural Activities etc.)
For each activity 10 Marks are
awarded.
Target:
Maximum 80 Marks
Performance
Percentage: No. of
activities conducted X 100
80
d)
Regularity:
No. of days attended the Institution X 100
No. of working days
e)
Involvement in I.R.G:
Target: Rs.1,500/-
P.M. (Rupees one thousand and five hundred only)
Percentage: I.R.
Generated X 100
Target
f)
Training & Placement of candidates: (annual)
Target:30 candidates (where not less than
(3) diploma courses are offered)
Percentage: No. of placements located X 100
Target
g)
Implementation of Citizen Charter:
h)
Assessment of the Overall Performance of Lecturers:
The
performance of the Lecturer s in the Department is assessed and graded by the
Head of Section based on the following activities
1. Punctuality
2. Commitment to Class work
3. Involvement in student welfare
4. Developmental
activities
5. Academic
Planning and Maintenance of records
Points: Excellent:
90 to 100 Good : 75 to 89 Each activity
Satisfactory: 60 to 74 Not
Satisfactory: Below 60 carries 20
Marks.
GRADING : A - 90 to 100
B - 75
to 89
C - 60
to 74
D - 60
Calculation
of Composite Grade: Total of scores
of all indicators obtained by staff member No. of indicators
Proforma for the Head of Section
for submission of information to the Principal
Name: Subject: Month:
|
S.No. |
Name of the Indicator |
Target |
Achieved |
Percent |
Grade |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Classes Engaged |
|
|
|
|
|
|
2 |
No. of Unit Tests held (Half- Yearly) |
|
|
|
|
|
|
3 |
Co-curricular activities |
|
|
|
|
|
|
4 |
Overall assessment by the Principal |
|
|
|
|
|
|
5 |
Composite Grade |
|
|
|
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|
SENIOR LECTURERS/LECTURERS: -
A Sr. Lecturer/ Lecturer takes classes
for 20/24 hours in a week and maintains logbooks. He is responsible for the
review of the progress of each students and informing the parents of the
students who are lagging behind in their students.
The Head of Section assess the performance of lecturers based on the
logbooks maintained by them and also the results of the students at the board
examination.
The following indicators are identified to assess the
performance of a Senior Lecturer / Lecturer.
a) Class engaged:
Target:
72 per month (18 hours per week X
4 = 72 per monthly) as per curriculum
Percentage:
Classes actually engaged X 100
Target
b) No. of
Unit Tests held: (Half-yearly)
Target: As per Curriculum
Percentage: No. of Unit Tests conducted X 100
Target
c)
Co-Curricular Activities: (Quarterly)
(i)
Seminars, Workshops, Symposium, Exhibitions,
Tutorials, Remedial Classes, Coaching, Debates.
Extra
Curricular Activities:
(ii)
NCC, Government Programmes etc. For each activity 10 Marks are awarded
depending on his performance.
Target: Maximum 80 Marks
Performance
Percentage: Marks awarded for
maximum activities conducted X 100
80
d).
Regularity:
No. of days attended the Institution X 100
No.
of working days
Proforma
for the Lecturer for submission of information.
Name: Subject: Month:
|
S.No. |
Name of the Indicator |
Target |
Achieved |
Percent |
Grade |
Remarks |
|
1 |
2 |
3 |
4 |
5 |
6 |
7 |
|
1 |
Classes Engaged |
|
|
|
|
|
|
2 |
No. of Unit Tests held (Half-Yearly) |
|
|
|
|
|
|
3 |
Co-curricular activities |
|
|
|
|
|
|
4 |
Overall assessment by the Principal |
|
|
|
|
|
|
5 |
Composite Grade |
|
|
|
|
|
WORKSHOP
SUPERINTENDENT: -
He arranges workshop practicals for
the students. He is responsible for the closure of the workshop with seals
after the closing hour of the institution and deposits the keys in the room of
the Principal. He assists the students and faculty in the fabrication of their
projects. He also takes theory classes for the students as allocated by the
Head of Mechanical Engineering section.
The performance of a Workshop
Superintendent is assessed by the Head of Mechanical Engineering section or by
the Principal himself / herself in the event of non-availability of Head of
Mechanical Engineering section based on the upkeep of the machinery, tools,
etc. in workshop and the proper conduct of practicals for the students.
SENIOR
INSTRUCTOR: -
He is responsible for the proper
conduct of practicals for the students. He maintains consumables and
non-consumables stock registers. He takes up jobs works of the institution
under IRG and earn while you learn scheme. He is responsible for the proper
planning, delivery and evaluation of the work shop instructions.
His performance is assessed by the
Workshop Superintendent by looking in to the maintenance of stock registers and
based on the proper evaluation of the shop instructions.
INSTRUMENT
MECHANIC: -
He is responsible for the repairs of
the instruments available in the institution. He maintains a “Register of
Repairs”.
The Head of Civil Engineering section
assesses the performance of the instrument Mechanic used on the number of
Instruments repaired from out of the instruments received from him for repairs
by looking into register of repairs maintained by him.
ELECTRICIAN: -
He conducts wiring classes for the
students. He is responsible for the up keep of all the electrical installations
in the premises of the institution. He maintains a register of repairs of
electrical installations.
His performance is assessed by the Head of Electrical and Electronic
Engineering section by seeing the maintenance of the electrical installations
and observing the conduct of wiring classes for the students by him.
TYPEWRITER
MECHANIC: -
He attends on the repairs of typewriters in the typewriting hall of the
DCCP section and also in the office. He maintains a register of repairs.
The number of type machines required
will give raise for assessment of his work by the Head of CCP section.
PHYSICAL
DIRECTOR: -
He conducts physical training classes
for the students. He is responsible for the proper maintenance of courts and
for the maintenance of cleanliness in the institution.
The number of trophies the students
lifted at Inter-Collegiate Tournaments competition conducted at the State
level, National level will give raise to assess his performance.
P.D. is the convener of the Games
Committee of the Polytechnic and organise the meetings of the Games Committee.
P.D. is responsible for inculcating general discipline among players in
particular and students of the Polytechnic in general.
P.D. is responsible for the maintenance of the Stocks and accounts of
the games funds.
P.D. should conduct annual games and sports of the Polytechnic during
the second half of the academic year and is accountable to Principal.
IBRARIAN: -
The Librarian of the Polytechnic is
responsible for the proper maintenance of the Library. The Librarian shall
maintain an Accession register.
The
Librarian is also responsible for
v
Book Selection and Acquisition
v
Planning & developing the library
v
Orienting the users towards effective utilization of
library services.
v
Cataloguing and indexing and classification of Books
& Periodicals
v
Issuing and Receiving of books, restoring of books
and periodicals.
v
Computerisation of library books and to maintain the
books faculty wise.
v
The library fee collected under special fee funds
can be utilised for the purchase of books, with the prior approval of
Commissioner / Director of Technical Education.
v
The Librarian should fully cooperate with the annual
stock verification committee appointed by the Principal.
v
The Librarian is accountable to the Principal of the
Polytechnic.
ADMINISTRATIVE
OFFICER: -
He acts as Drawing and Disbursing Officer of the institution. He is
complete in charge of office administration. He is responsible for the proper
maintenance of all accounts relating to cash transactions and he is custodian
of the government cash. He ensures preparation of Budget Estimates, Revised
Estimates etc.
The Principal assess the performance
of the Administrative Officer by observing the suggestion given by him in the
administration of the office, looking into the timely submission of Budget
Estimates, Revised Estimates, and replies to the higher authorities Viz. RJD,
CTE, District Collector, etc.
The following indicators are identified
to assess the performance of Administrative Officer.
a)
Disposal of files:
Target:
No. of
files to be disposed for every week: 24
Nos.( 6 files X 4 Assistants)
No. of
files to be disposed for every Month: 96 Nos.(24 per week X 4 weeks)
Percentage:
No. of files disposed X 100
No. of files to be disposed as per
the Target
b)
Utilization of Budget (Quarterly):
Target:
90% in each quarter budget allocations
Percentage: Percentage
of utilization of Budget X 100
Target
c)
Utilization of Non-Government Funds, i.e. Special Fees :
Target:
100% annual
Percentage of Utilization: Amount Utilized X 100
Amount
collected
d)
Regularity:
No. of days attended the Institution X 100
No.
of working days
e) No. of
audit paras replied: Target:
60% annually
Percentage: No.
of paras replied X 100
No. of paras pending
f).
Implementation of Citizen Charter:
He / She shall see to it that the CITIZEN
CHARTER’S objectives are met and the cooperation of the staff is extended to
the public and students.
g)
Sending the information of File Disposals:
The Administrative Officer is
responsible for sending the information regarding File Disposals in the
Institution. The following is the proforma for furnishing of information:
|
|
Pending
at the beginning of the Month |
Adding
during the Month |
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